Laptops for Employees: Advantages and Drawbacks

Laptops have become a popular choice for employees in recent years. They are portable, affordable, and can be used while traveling between work locations.

Laptops might seem like the perfect option for every employee, but there are some drawbacks that you should consider before purchasing laptops for your team members.

In this blog post, we will discuss the pros and cons of laptop use at work so you can decide if they would be a good fit for your company culture!

Advantage of laptops for employees

Gain Protection from Data Breaches and Information Leaks

Employees of a business often have access to sensitive and confidential information. Email addresses, usernames, passwords – all these falls in this category of content that should not be shared with the public or other businesses.

This is where laptops for employees can provide great protection against data breaches and information leaks. Laptops use fingerprint scanners for security and passwords to help prevent unauthorized access.

It can also protect against theft and damage, thanks to the fact that they are usually placed in a safe environment such as an office or a meeting room when not being used. Most of them come with tamper-proof screws so that it is hard for intruders to open them.

Economize on Office Space

One of the biggest advantages of using laptops is that you can economize on office space. Office spaces are expensive, especially in the USA!

If your company has a lot of remote workers and doesn’t have any offices, Or small office space, it makes sense to use laptops instead. You save money on office space and still have a work environment for employees.

work from anywhere

Maintain Mobility within the Workplace

Another benefit is that it maintains one’s mobility within the workplace, which means they would be able to work from any available workspace rather than being restricted.

This is beneficial for a business because it allows the employees to be more productive.

A laptop also provides convenience as you can work anywhere and anytime that will suit your needs, which means no wasted time spent commuting back and forth between home or office spaces.

Get Better Advertising and Sales

Send salespersons to present your company’s PowerPoint presentations with slideshows and provide them to the clients.

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Given that security programs are already up-to-date, you could allow your employees to carry laptops as they travel for meetings in remote locations.

As such, the company’s logo is guaranteed exposure every time an employee opens up his or her computer in public; when someone sees that logo on an individual laptop screen, he or she knows who made the product!

In other words, the company’s an advertising and marketing efforts are guaranteed.

Ready Equipment for Temporary Employees and Interns

If you have employees or interns who are only with your business for a short time, it may be worth the investment to buy them laptops so they can work remotely.

This saves on their commuting costs and is environmentally friendly because they’re not driving during peak hours. Giving an employee a laptop also sends a message that he/she matters to the company.

Raise Employee Satisfaction Levels

Employees are happier when they have the tools to be successful. A laptop is a powerful tool for getting things done and taking care of business, which can make employees happy with their jobs since working from home or outside their office becomes easier.

They also get more opportunities to spend time at home with family members, instead of having to travel back and forth from home to work.

Ensure Productivity Levels

You can’t expect employees to be productive if they don’t have the right tools.

For many, this means a good laptop that suits their needs and is easy to use. A laptop can help an employee concentrate on their work, rather than being distracted by a phone or tablet.

Use Equipment that is Perfect for Your Company Operations

Another advantage of using laptops is that you can buy equipment just right for your company’s operations.

You can get a laptop with the right screen size, keyboard layout for your country, and software packages that are perfect for what you need.

Drawbacks of laptops for employees

More expensive

Many companies are thinking about whether it is better to get laptops or desktops for their employees. The expense of a laptop can be much higher than that of a desktop, so the prices need to be taken into consideration in order for this decision to make sense financially.

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Laptops also need to be updated more often in order for them to work well and avoid glitches that can occur with desktops. For example, a laptop needs Windows updates and security patches at least once every six months whereas most desktop computers do not require this type of update because they are mostly.

Can be stolen or lost

Laptops are expensive, but they can be stolen or lost, and there may not be a solution to track them down in the event of an emergency.

This could potentially lead to large sums of data being compromised or even sold on the black market if it falls into nefarious hands.

If an employee is a victim, there may be no way to recover it without personal information being leaked.

Pain and Health Issue

Employees have to carry their laptops with them everywhere they go – this can lead to back and neck pain, as well as other aches and pains.

The constant weight on their back can cause pain in the spine and neck area.

Carrying a laptop also forces employees to hold it at an awkward angle, which strains muscles in the arms and shoulders as well as straining ligaments that lead from the shoulder blades to the chest.

Most people do not realize how long they are carrying their laptops each day. Laptops are a necessary part of work but can be very harmful to employees in the long run if they don’t take proper steps to prevent injury or pain.

It is important for employers and workers alike to try out different carrying methods so that they can find one which will reduce their risk of harm from laptop use over time.


If the employee is using a public Wi-Fi connection, they’re at risk of being hacked or having their information stolen by hackers because they aren’t protected by company firewalls.

Additionally, if the laptop is stolen or lost at a coffee shop, it could be taken and used for malicious purposes.

Some employees also might be hesitant to use a laptop that the employer provides. They may not want their information stored on it, which can’t happen with a personal device.

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This could lead to an employee feeling like they have no privacy and less freedom because they’re locked into using certain software or programs for work purposes.

A major drawback to using laptops for employees is that they can be expensive to replace if one is lost or stolen.

A laptop could cost $500-$2500 depending on the specifications, and it’s not always covered under an employee’s insurance plan.

This means there will likely be a hefty out-of-pocket expense for those who are unfortunate enough to have their device.

Feel discomfort

Employees who work remotely may feel disconnected from the office environment and find it difficult to stay focused when there isn’t anyone around them in person.

Since laptops don’t have the same physical screen as a desktop, it can be hard to stay focused on one task.

A laptop running out of battery could end up causing employees frustration and stress if they are working remotely.

Screen Size, Resolution, and others

The screen size of a laptop is much smaller than an average desktop computer monitor, which makes it harder for people who are used to looking at larger screens all day long (e.g., graphic designers) to work on small screens for long periods of time.

It’s also not great for people who want to do any type of detailed work on their laptop because the resolution and pixel density is lower than a desktop computer monitor.

If you’re looking at a document, picture, or spreadsheet in high-definition, it will quickly become blurry when zoomed in as much as possible with your fingers.

Laptop screens are smaller than desktop screens, making it difficult to multitask.

Laptops don’t always offer the same processing power as desktops do

If an employee needs a printer, they’ll need to purchase one separately because laptops don’t come with printers built-in like desktops do.

Employees might not have the right laptop for their job, which could lead to frustration and dissatisfaction

In conclusion

Laptops are a good option for employees because of the flexibility they provide, but companies need to be aware of how their choice affects other aspects of life.

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